Excellence in Global Education Meetings/Stand-Alone Events

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This award recognises globally sponsored meetings or stand-alone events that successfully address unmet educational needs via the integration of global clinical/professional expertise and experts in the field, who are known and respected by their peers for their dedication and integrity.

The meetings/event(s) should cater for multiregional delegates and provide robust guidance which can be easily interpreted and applied in the local setting of each delegate.

Entries must show how the activity has resulted in a positive change in awareness/understanding amongst delegates that will ultimately lead to either a delegate-led local/national cascade of educational initiatives or changes in their own teaching/clinical practices. The entry must demonstrate how the educational content has increased awareness and knowledge of effective diagnoses/treatment, optimised patient care pathways and ultimately has the potential to improve standards of care.

Judges will want you to put your meetings/event(s) into context, at the outset, to clarify the rationale behind your strategy and tactics. They need to know what your ambitions were and how the meetings/event(s) were used to drive them.

Entries may be submitted for virtual or in-person pan-regional or global/international meetings. Entries should acknowledge/credit the role of meeting organisers.

Work conducted between January 2023 and December 2024 will be eligible. However, where applicable, the next steps for the campaign should be included in the entry. If the submission has been entered previously, the current entry must provide benchmarks to clearly demonstrate how the programme was evaluated and how it has developed over time.

Implementation – 15 marks (400 words)

  • Please describe how you implemented the project or programme
  • Please briefly outline why these specific tactics were selected and how they supported the strategic approach
  • For a programme this should include describing what tactics were deployed to implement the strategy
  • For a meeting or stand-alone event this should describe how the meeting or event was delivered.

Judges’ top tips

  • The judges need to know what you did or developed to judge this section – please keep descriptions clear and succinct
  • When awarding marks in this section the judges will reward:
    • a logical selection of tactical projects or outputs
    • creativity and innovation in the way you execute the tactics
    • smart selection and maximisation of channels
    • the use of insights in finding creative ways to engage the defined audiences.

JUDGING CRITERIA AND ENTRY FORMAT

Executive Summary – 200 words. 0 (zero) marks

This will be used if your entry is selected as a finalist. Please state clearly why this event is award-worthy – what is unique, differentiating and innovative about it.

Main entry

Budget Band* Information, as below:

Band A under £10,000

Band B £10,001-£25,000

Band C £25,001-£50,000

Band D £50,001-£100,000

Band E £100,001-£200,000

Band F over £200,001.

*fee value of time spent

If your client has declined to allow this, you must state this within your submission.

  • Failure to provide the budget band seriously impacts the judge’s ability to assess the entry against other entries and may result in the entry being disqualified
  • The budget band provides important context for judging the innovation, delivery and impact of a piece of work.
  • Impressive work is not always dependent on budget size, so there is no right or wrong budget.

Situation Analysis, needs assessment and desired impact – 15 marks (300 words)

  • In this section you should show the judges how well you understood the situation at the start of the project, establishing a clear need for the initiative and the overall impact you intended to make
  • Use this section/analysis to clearly lay out benchmark data that you will refer to in your measurement of effectiveness later
  • Show the judges the best information, data and insights you have about uptake of health interventions, current practice, defining/segmenting audiences, identifying educational or information needs, which channels will best reach the audience, competitive environment, creative landscape etc before the start of your work.

Judges’ top tip

  • We work and operate in a world where there is a wealth of data and insights, so there is no excuse for projects and programmes that are planned without this data. The judges will reward the strength, robustness and variety of data and insights used to help to shape a holistic view of the situation and audiences.

Objectives – 15 marks (250 words)

Describe the objectives for the project or programme including outputs (i.e., what materials/platforms are produced), out-takes (i.e., post-event evaluation, surveys showing changes in knowledge/understanding, social media/website engagement, sharing and commenting), and outcomes (i.e., changes in patient behaviour or outcomes, clinical practice or health policy versus the benchmark stated in the situation analysis) and specifically how these will be measured

Strategy – 15 marks (250 words)

  • Please outline the rationale behind the specific approach undertaken
  • Refer to the data and insight in the situation analysis section
  • Share any strategic considerations that were given to ensure optimal inclusivity, representation and sustainability in this initiative
  • Explain why this was the right strategy and any points to emphasise bold or innovative strategy selection.

Judges’ top tips

The judges will:

  • Reward clarity of thought around strategies and how they are communicated – bullet points may be better than long prose
  • Assess how well the chosen strategy/ strategies might achieve objectives
  • Reward entries showing a clever or insightful way that you interpreted the data and insights from the situation analysis to set your strategy
  • Reward innovation in strategy
  • Recognise how different communications disciplines are blended as part of the strategic approach.

Implementation – 15 marks (400 words)

Please refer to the specific category for a description of what the judges are looking for.

Effectiveness Part One: Outputs and Outtakes vs Objectives – 10 marks (200 words)

  • To help the judges assess the strength of the evaluation, please describe how successful the project or programme was in terms of outputs and outtakes achieved versus the relevant measurements set in the Objectives section
  • You may include comments from third-party stakeholders in this section but ONLY if they clearly help to demonstrate the impact of the work and were a pre-planned part of your measurement approach

Effectiveness Part Two: Outcomes vs Objectives – 10 marks (200 words)

  • To help the judges assess the strength of the evaluation, please describe how successful the project or programme was in terms of the outcomes achieved versus the relevant measurements set in the Objectives section
  • You may include comments from third-party stakeholders in this section but ONLY if they clearly help to demonstrate the impact of the work and were a pre-planned part of your measurement approach.

Supporting Materials

Please only send information that helps the judges to see how you researched, planned, implemented and measured the programme within each specific category, e.g.:

  • Information illustrating how the strategy was brought to life is helpful but we don’t need a copy of every item
  • Information supporting the evaluation and measurement is the most relevant
  • ESSENTIAL: a summary sheet must be supplied detailing each piece of supporting material and clearly identifying where evidence can be found to support claims in the entry
  • PLUS: An approved visual image or video that supports the entry for use in print, results pages online and in the AV.

Don’t forget:

Please disclose if any other companies and/or organisations were involved in delivering this submission (research, creative, logistics, production, etc.). This will be a requirement when you submit your entry.

Timeframe eligibility

Work conducted during the two-year period between January 2023 and December 2024 will be eligible for submission. If the project, programme, or event was previously entered into the Communiqué Awards programme, any new entries must provide benchmark data to clearly demonstrate how effectiveness was evaluated and how it has developed over time between the two submissions. Submissions that fail to disclose this will be excluded from the judging process.